I’ve been part of teams where five different versions of the same document were flying around in emails—it’s stressful and wastes time. I came across a solution on https://www.iweee.org/, and since then, I’ve never looked back. We started using a shared library that automatically syncs files across devices. Now I always know that when I open a document, it’s the most current one. My advice: set permissions so only certain people can make edits, while others have view-only access. It keeps the structure clean and avoids random changes. This method works whether your team is remote or in the same office, and it keeps everyone on the same page—literally.